The main advantage of having and using tender management software is that it saves a lot of time. The thing is that business people should spend more time managing the business itself – rather than the part where they are just looking for work. The tender management software will make it easy for the business to handle all the tenders and all necessary things that are related to this. This will allow administrative tasks of the business to be streamlined and efficient. They are much secured as well. Therefore, the companies or the businesses will be able to send out their bids that are error free and are accurate. This way, they are able to give out the right expectations for their clients at all times. 

The tender process is beneficial in many ways. Most importantly, all interested companies are allowed to bid. Tenders are open for both large private companies and public organizations for various big projects that involve a considerable sum of money. Any interested firm is allowed to partake in the process of tendering, notwithstanding the size or monetary assets.

Benefits of Tender Management System

Cloud Based 

It has never been more important to have access to your work, wherever your team are located. Cloud based bid management software allows staff to have access to the system 24/7, from anywhere in the world that has an internet connection. This allows for remote working, and for international collaboration as systems are open all the time. With global working, it has never been more important to have real time access at the touch of a button. 

Document Storage 

Bid management solutions will store your important documents but can also ensure that your bid team find the most relevant, up-to-date examples quickly and easily. The convenience of all the documents being stored in one database allows for a quicker and more effective way to produce a document. It is very useful to have a bank and a knowledge of previously submitted answers. This will speed up the time it takes to create new bid submissions. 


Good bid management software will save you time on completing your bids. Some software can automatically populate pre-qualification, bid, proposal, and tender documents. Depending on the product, you can complete bids up to 80% faster than just using manual methods. You could save hundreds of hours and increase team productivity, which in turn boosts your company’s profitability. 

Easy to Use 

Bid management software usually comes with a dashboard, that allows full visibility of all your bids, including status and deadlines. You can track bids through the entire process, with an intuitive dashboard. 
The easy and intuitive nature of a dashboard often reduces the time taken to train staff on new software systems, meaning that your ROI starts quicker, and the improvements will soon become major benefits to your business. 

Version Control 

One of the huge benefits of a bid management solution is that several people across the business can use the system at once. Questions can be assigned so that there is a reduced risk in emailing content around and reduces human error. The real-time collaborative approach to document editing means everyone is editing the latest version, reducing confusion and complications for team members. Bid management software reduces the need for a flurry of emails between staff members, which stops outdated versions being sent out and mitigates against that risk.

Professional Look

Bid management software often comes with built-in templates, which makes it easier for the bid team to create professional looking on-brand documents in-house, rather than spending extra time and money on designers. By creating higher quality proposal documentation, your bid team has a greater chance of being successful with their bid, as it will stand out from the competition and look more professional. 

Improve Reporting Methods

Bid management software often provides comprehensive tools that allows staff to create reports for important meetings. Staff can decide when reports should be generated, what information should be included and who they should be sent to. Bid management software often maintains a comprehensive audit trail of who did what and when, keeping on top of essential compliance monitoring. 


One of the most important things that should be considered when selecting bid management software is the security of the information. Bid management software solutions often allow you control over what users can see and do. This protects your company whilst providing the correct access to staff, and other contributors. The sign of a secure system is accreditations, such as ISO 27001. Accreditations like this cover information security management systems and includes legal, physical, and technical controls involved in an organization’s information risk management process.